Policy statement 2: e-permit scheme
Van and trailer e-permit scheme
The vehicle permit scheme operates at the HWRC to:
- control the illegal deposit of trade waste at the HWRCs
- help to manage the flow of traffic through the sites
You must register for a free permit to bring household waste to a HWRC in a:
- commercial-type vehicle
- van under 2 metres high
- trailer between 1.8 metres long, 1.2 metres wide and 0.5 metres high to a maximum size of 3.6 metres long, 1.8 metres wide and 0.5 metres high
All vehicles must adhere to any declaration in a household waste form.
You can apply for an e-permit online. When applying, you must accept to abide by this policy and the conditions on the application website.
The e-permit system brings significant benefits to customers and the council. It improves the service offered to the customer and simplifies the operation and administration.
You will need to renew your e-permit annually. We will send you an e-mail reminder when it is due. E-permits will automatically expire unless they have been used during the 12-month entitlement period.
The e-permit applies to commercial-type vehicles or large trailer access to the HWRC. It does not apply to the type of waste being carried. Site staff have the right to:
- turn away a vehicle if it is suspected of carrying commercial waste
- ask for a declaration of household waste form to be completed
Wastes brought on to site must comply with any other limitations or concessions, such as daily limits for soil or hardcore.
We will only approve one e-permit per address. If you have more than one vehicle requiring an e-permit, you must decide which vehicle is most suitable. There is no distinction made between which householder drives the vehicle. We will remove multiple permits found for an individual address from the system.
We reserve the right to suspend or revoke a permit at our discretion. We may revoke any vehicle’s permit used to breach the rules and requirements of this policy. This includes but is not limited to policy statement 2, policy statement 11 or any other council policy.
Vehicles that require an e-permit or not allowed due to size
The e-permit scheme will not affect most site users who use passenger cars to visit the sites.
HWRCs have vehicle size restrictions due to manoeuvrability and health and safety considerations.
You should contact us if:
- you have a modified or bespoke vehicle
- it is not clear if an e-permit is needed
- contact customer services if your only vehicle is a disability adapted vehicle over 2 metres in height
Table 1: Vehicles that do not require an e-permit
| Vehicle type | Restrictions |
|---|---|
| Cars |
|
| 4x4s |
|
| People carriers and SUVs |
|
| Minibuses |
|
| Campervans |
|
| Mobility vehicles over 2 metres high |
|
| Vehicle with a small trailer |
|
Other permitted vehicles are:
- motorcycle
- bicycle
- quad bike
- electric mobility scooter
Table 2: Vehicles that require an e-permit
| Vehicle type | Restrictions |
|---|---|
| Vans |
|
| 4x4 pickup trucks with an open back or separate cab, closed rear side and only one row of seats |
|
| Vehicle with a large trailer |
|
Vehicles that are not allowed access
Any vehicle:
- over 2 metres in height (other than those detailed in tables 1 and 2)
- with a trailer over 3.6 metres long, 1.8 metres wide and 0.5 metres high
- that contains commercial waste (see policy statement 5)
Other vehicles not allowed access are:
- box and Luton vans
- horse boxes
- tractors
Hired vehicles
You may hire a vehicle to deposit household waste on these conditions:
- it must be for a period of three days or less
- you have an e-permit
- you comply with the restrictions on vehicle size, weight, trailer length and operating of mechanical functions
The use of tipping mechanisms, tail lifts or ramps on site
You are not permitted to use ramps or tipping mechanisms on site. Any commercial-type vehicle or trailer which meets the size restrictions can use the site with an e-permit. However, you cannot operate any mechanical function whilst on site.
Non-Lincolnshire residents
We only grant e-permits to Lincolnshire residential households.
Declaration of household waste forms
We will use declaration of household waste forms where site staff cannot distinguish whether the waste is from a commercial or domestic activity. We will keep records in case any future enforcement action is needed. We may share these records with:
- district councils
- Environment Agency
- Police
Procedure for taxis
Waste legislation states that as a waste producer, you have a duty of care to:
- pass your waste to a suitably licensed carrier or
- take it to a permitted waste site
You are classed as a waste producer when you take waste to a HWRC.
You can hire a taxi to take yourself and your waste to a HWRC. You cannot pass the waste to a taxi driver to take it to any site (including HWRCs) without travelling in the taxi with the waste.
A taxi is not a licensed waste carrier and you cannot legitimately pass them the waste.
Taxis can access HWRCs without an e-permit as long as:
- they have the person who produced the waste (the householder who is paying the fare) in the vehicle with them
- the vehicle complies with the criteria in table 1
We will turn taxis away if they do not have the waste producer with them.
If the taxi driver is taking waste from their own home, they must complete a declaration of household waste form on each visit.
We do not require e-permits for larger taxis adapted for disabled use and designed to carry people rather than goods. They need to follow the taxi guidelines, depending on if they have the waste producer with them.