Further checks
Prohibition order checks
All centrally-employed teachers require an additional check to ensure they are not prohibited from teaching.
Teaching work is:
- planning and preparing lessons and courses for pupils
- delivering lessons to pupils
- assessing the development, progress and attainment of pupils
- reporting on the development, progress and attainment of pupils
These activities do not constitute teaching work if they are:
- under the direction or supervision of a qualified teacher or
- other person nominated by the headteacher
When appointing a teaching assistant post, we do not usually need a prohibition check.
The Secretary of State makes teacher prohibition orders. An order would follow a professional conduct panel convened by the teaching regulation authority. The resourcing team will undertake this check as part of the pre-employment checks.
Elected member checks
Certain members must undertake an enhanced DBS check. These are members who sit on the following committees, panels or forums:
- Children and Young Peoples Scrutiny Committee
- Lincolnshire School Forum
- Lincolnshire Safeguarding Children Scrutiny Committee
- Corporate Parenting Panel
- Adult Scrutiny Committee
- Lincolnshire Safeguarding Adult Scrutiny Subgroup
Any members visiting these committees, panels or forums also require an enhanced DBS check. Elected members in these roles are not eligible for a barred list check.
Agency workers
The agency is legally the employer of any agency workers. It is their responsibility to obtain any DBS or barred list check. Annual audits ensure agencies comply with our safeguarding requirements.
The manager must see written evidence from the agency that they have undertaken the relevant checks.
We must check that:
- the person the agency sends is the person who arrives for work
- they are qualified to undertake the particular role
Contractors
Whoever provides a contractor is legally their employer. It is their responsibility to obtain any DBS or barred list check.
Procurement Lincolnshire ensures that all safeguarding requirements are in the procurement documentation. There are regular audits of the contractor's organisation.
Our passenger transport unit coordinates DBS and Barred List checks for our contractors
Volunteers
A volunteer is described as a person who performs an activity which involves spending time unpaid (except for travelling and approved out-of-pocket expenses) doing something which aims to benefit someone (individuals or groups) other than or in addition to close relatives.
Volunteers must have a DBS check if they regularly assist in a role which usually requires a DBS check.
If the role is a regulated activity, they will be required to undergo an enhanced check for regulated activity.
The disclosure is provided free, but there is an internal administrative charge. For a free-of-charge disclosure, the applicant must not benefit directly from the position.
The applicant must not:
- receive any payment except for travel and other approved expenses
- be on a placement or work experience
- be on a course that requires them to do this job role
- be in a trainee position that will lead to a full-time role post-qualification
Volunteer roles should be properly described under ‘role of applicant’ on the DBS disclosure form, for example “volunteer classroom helper”.
Our fostering and adoption service, coordinate DBS and Barred List checks for our fosterers and adopters.
Gender recognition certificates
Anyone with a gender recognition certificate is legally the acquired gender.
When applying for a DBS check, the applicant must include any previous names and gender. For confidentiality, the DBS has a special procedure and dedicated officer. Email sensitive@dbs.gsi.gov.uk.
Gender will be kept confidential with a clear disclosure certificate. If there are any relevant convictions under a previous gender, the DBS disclosure certificate will show both gender names.