Grounds maintenance and environmental services contracts - Find a freedom of information request

Details in respect to contract(s) you have or will be bringing to tender for grounds maintenance, environmental services and similar (landscaping/internal floristry/garden services/arboriculture/tree services etc). I noted there is a framework coming to an end in 2025.

The details I politely request are:

1. What are the current plans moving forward in regards to obtaining suppliers for grounds maintenance (and similar) services?

2. What are the contractual performance KPI's for this contract?

3. Do you feel the contractual performance KPI's are being met by the current supplier?

4. Suppliers who applied for inclusion on each framework/contract and were successful & not successful at the PQQ & ITT stages

5. Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date

6. Start date & duration of framework/contract?

7. Could you please provide a copy of the service/product specification given to all bidders for when the contracts were last advertised?

8. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?

9. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?

10. Who is the senior officer (outside of procurement) responsible for this contract?

I can confirm that the information requested is held by Lincolnshire County Council (LCC). I have detailed below the information that is being released to you.

1. LCC established a framework for use by Lincolnshire Public Bodies. The framework expires on 30/11/2025. Due to lack of take-up to use the framework it is not anticipated at this stage that the framework will be renewed. Instead, the three district authorities that have called-off from the framework will make their own procurement arrangements when their individual call-off contracts are due to expire. Grounds Maintenance services for LCC are included within the Council's wider Facilities Management Contract which is currently being re-procured.

2. Please see KPIs in attached Document "GM KPIs"

3. Yes. No issues have been escalated to LCC by any of the Customers accessing the framework.

4. The framework was established using the Open Procedure.

5 Suppliers applied for inclusion on the framework. These were Glendale Countryside Ltd, Gould Landscapes Ltd, Rose Tree Forestry, The CGM Group (East Anglia) Ltd and Tivoli Group Ltd. Glendale Countryside Ltd were appointed to all 4 lots.

5. The framework value was estimated at 3,000,000 over the duration of the framework. We do not have information regarding actual spend through the framework or individual lots. Estimated values for each lot are available on the Contract Notice 2021/S 000-019056.

6. 01/12/2021 - 30/11/2025

7. Please see general specification issued to bidders in attached "GM Specification".

8. No, there is no extension period.

9. Please see response to Q1 above.

10. The framework is managed by the Commercial Team within LCC. Individual Call-Off Contracts are managed by individual Customers

Should you require the attachments mentioned above please contact customerinformationservice@lincolnshire.gov.uk with the below reference number and these can be provided.