The organisation's contracts register - Find a freedom of information request

I am writing to submit a Freedom of Information request for information related to the organisation's contracts register, procurement strategy document, and contact details.

Please find the detailed requests below:

1. Contract Register Request: I am seeking the full and entirety of the organisation's contract register or database. The register should include the following columns/headings or something similar:

• Contract Reference -Unique reference number associated with the contract.

• Contract Title • Procurement Category -

• Supplier Name

• Spend (Total, Annual or contract value)

• Contract Duration

• Contract Extensions

• Contract Start Date

• Contract Expiry Date

• Contract Description [Please provide me with as much detail as possible.]

• Contact Owner (Person that manages the contract register)

• Contact details of section 151 officer

• CPV codes/Pro-Class

If any of the headings within your contract register has not been provided, please state this within your response.

2. Procurement Strategy Document Request:

• Can the organisation provide a full version of their Procurement Strategy for the fiscal year 2023-2024?

• If the Procurement Strategy is a strategic direction (2022-2025) instead of an annual plan, please provide an update document for 2023-2024.

If an update cannot be provided, please provide information on when an update is planned to be published.

• We require the full document. If any parts of this document have been removed, please state this within your response.

3. Contact Details Request:

• Provide contact details of the person responsible for API or data sharing, including [Name, Job Title, Telephone, Email Address].

• Provide contact details of the person responsible for the actual contract's register, including [Name, Job Title, Telephone, Email Address].

IMPORTANT:

• If the organisation has a CRM system or a similar system, ensure there is a facility to download and extract contract data.

• If providing a weblink to a portal, ensure that all contracts are included, as some organisations may only upload a small portion of their contracts.

• For organisations planning to make an exemption around spend, clarify that the spend information requested is an overall figure, and a complete breakdown is not required.

1. The contract register is online and publicly available at this link: https://lincolnshire.ckan.io/dataset/contracts

As such, this information is exempt from disclosure in accordance with the exemption set out at Section 21 of the Freedom of Information Act 2000 which provides that a public authority need not comply with a request for disclosure under the Act where that information is reasonably accessible by other means.

2. There is no procurement strategy document currently available as it is being revised

3. Responsibility for the contract register lies with the Commercial Team (Infrastructure).

The team email for contact is: ProcurementLincolnshire@lincolnshire.gov.uk

Responsibility for API and data sharing lies with IT Business Partners: IT_BusinessPartners@lincolnshire.gov.uk