Generative AI - Find a freedom of information request

1. Are your employees allowed to use generative AI (e.g. ChatGPT, Bard, Claude, Jasper, etc.) in the workplace for work purposes?

2. Do you have a usage policy in place on the use of generative AI in the workplace? (NOTE: If employees are not allowed to use generative AI as per Q1, please answer "yes").

3. If yes to the above question, can you please share your usage policy with us?

4. Have you had incidents of the following since Jan 1st 2022? If possible please also share the number of incidents.

a) Employees using generative AI outside the bounds of the workplace usage policy (if one exists)?

b) Employees sharing confidential information (e.g. private personal data of employees or residents; confidential financial information) on generative AI platforms

5. Has your organisation taken disciplinary action against employees for their use of generative AI - e.g. for using it outside the bounds of the workplace usage policy? If possible, please also share the number of incidents.

6. Assuming your employees can use generative AI platforms at work - can they use publicly available open source tools like ChatGPT, Bard, Claude, and Jasper?

7. Do you have a specific technology budget allocated to implementing generative AI tools in the workplace, and/or educating employees on their use? If so, and if possible, can you share the budget between Jan 1 2022 and Dec 31st 2024 (or nearest equivalent)?

I can confirm that the information requested is held by Lincolnshire County Council. I have detailed below the information that is being released to you.

1. Yes employees are allowed to use generative AI

2. Yes there is a usage policy in place on the use of generative AI in the workplace

3. Please find attached usage policy

4. Lincolnshire County Council does not hold this information

5. LCC have not taken any disciplinary action with any employees connected to the use of generative AI.

6. Yes

7. N/a

Should you require the attachment mentioned above please contact customerinformationservice@lincolnshire.gov.uk with the below reference number and this can be provided.