Freedom of Information and Data Protection functions - Find a freedom of information request

1) Where does the Freedom of Information (FOI) function sit within your authority? e.g. what team/portfolio and where does the data protection function sit within your authority? E.g. what team/portfolio

2) a) Do you have a dedicated FOI officer post and do you have a dedicated Data Protection officer post?

b) what are the respective  salary range/ grade?

c) are they full/part time?

d) or do the roles fit within the officers' other duties/posts and what are those post titles?

3) How many FOI's did you receive, on average

a) monthly and

b) annually during 2022/23?

4) How do you record and process your FOI's and Data Breaches, etc?

a) Do you have a dedicated system?

b) If so could you share what system you use

c) and if you would recommend it/them?

d) Would you be happy to have a further conversation about your authority's FOI and Data Protection functions?

1. FOI is within the Resources Directorate.

Data Protection sits in the Information Assurance Team within Resources.

2.

FOI:

a) Dedicated FOI Officer post - no, however various roles within the Team undertake duties of an FOI Officer, these are: Customer Information Advisor, Senior Information Advisor and Team Manager

b) Customer Information Advisor = G3, £20,812 to £21,968 per annum (gross), Senior Information Advisor = G5, £23,194 to £25,878 per annum (gross), Team Manager = G9, £34,723 to £38,296 per annum (gross)

c) Full time

d) Customer Information Advisor, Senior Information Advisor, Team Manager

 DPO:

a. Yes.

b. Grade 11. £42,503 - £47,573.

c. Full time.

d. Not applicable.

3.

a.

• April 2022 = 82
• May 2022 = 89
• June 2022 = 82
• July 2022 = 90
• August 2022 = 107
• September 2022 = 117
• October 2022 = 118
• November 2022 = 125
• December 2022 = 76
• January 2023 = 136
• February 2023 = 110
• March 2023 = 136
   

b. 1,268 annual figure (01/04/2022 to 31/03/2023)

4.

FOI’s:

Via a Case Management System (CMS) and Adobe Pro DC (redaction software) and Jadu (publishing)

a. Yes.

b. CMS is Civica, Publishing is Jadu and redacting is Adobe Pro DC.

c. Yes.

d. Yes.

Data Breaches:

All data breaches are recorded, investigated and reported centrally by the Information Assurance team.

a. Yes.

b. We use Smartsheet's to record all collate all data breaches.

c. Out of scope of FOI request.

d. Out of scope of FOI request.