Homes for Ukraine Sponsorship Scheme privacy notice - Privacy notices

• Because you have registered as either a sponsor or a guest as part of the national Homes for Ukraine Sponsorship Scheme
• To ascertain that addresses provided by sponsors exist and can be used as residential accommodation
• To determine the suitability of accommodation
• To undertake safeguarding checks to determine the suitability of the sponsor
• To initiate basic DBS checks on all over-16s in a sponsor household
• To initiate enhanced DBS checks on all over-16s in a sponsor household where guests will include children under 18 or vulnerable adults
• To facilitate payments
• To monitor placements

Sponsors:

• Name, date of birth, address and contact information
• Property details (number of bedrooms etc.)
• Criminal conviction data
• Outcome of safeguarding checks
• Financial information
• Details of individuals living in the same household as the sponsor

Guests:

• Name
• Age
• Gender
• Email address and telephone number
• Details of potential family members
• Passport number
• Address main applicant will be staying at if not with the sponsor

We may also process some special category (sensitive) data such as:

• Physical or mental health details

• Necessary to perform a task carried out in the public interest or in the exercise of official authority
• For reasons of substantial public interest on the basis of UK law

• Provided directly by you
• From existing records held by the Council that relate to you
• Provided by another organisation involved in the provision of services, such as the Home Office, Department for Levelling Up, Housing and Communities and the Disclosure and Barring Service
• Other local authorities
• Voluntary and charitable organisations
• Lincolnshire Police

• Other organisations directly involved in the delivery of the Homes for Ukraine Scheme, specifically the Home Office and the Department for Levelling Up, Housing and Communities
• Other local authorities
• Disclosure and Barring Service
• Providers of commissioned services
• Voluntary and charitable organisations
• Lincolnshire Police

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

We have retention schedules in place that set out in detail how long information will be held for.

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

• DLUHC and Home Office Privacy Notice
• Adult Care services
• Children’s and families services
• Public Health