Transactional Services - Find a freedom of information request

1. Does the Council outsource its transactional services to another authority or shared service?

2. Which Finance system is used by the authority (Oracle, Agresso, Sage, E-Financial, SAP etc.)

3. Has this finance system been used for the last 6 years?

a. If no, what finance system was previously in place? 2. When did this system change take place?

4. Please state the total number of Accounts Payable invoices processed by the authority in the last complete financial year.

5. Please provide a breakdown of the total value of Accounts Payable invoices (3rd party supplier spend) for each of the last 6 years.

6. How many active suppliers are currently on the Supplier Masterfile?

7. How many inactive suppliers are currently on the Supplier Masterfile?

8. Over the last 6 years, please state the name(s) of all external organisation(s) used to review Accounts Payable transactions and identify and recover erroneous payments (Duplicates, Overpayments, VAT input errors or credits on statements), and the period(s) reviewed.

a. Please state the total value of moneys recovered by each provider in the period(s).

b. Please state the total amount paid to any external parties/ total cost of utilising these services.

9. Do you use any external provider to ensure invoices correlate to the contract charges, e.g. checking volume discounts, pricing, rate cards are correctly applied (please state name)?

a. What fees does the authority pay for this service?

10.Please provide a contact list including telephone and email for finance & procurement departments at the authority.

11. What internal controls does the authority have to prevent payment errors occurring (3 way matching, no PO no PAY, invoice scanning etc.)

12. Does the authority conduct supplier statement reconciliation exercises on any suppliers?

a. If so, is this via a third party (please state name)

b. What selection criteria is adhered to?

13. Is any third party software used for the following tasks within the authority (please state names, and contract end dates)?:

a. Pre-Payment software for prevention of invoice payment errors?

b. Audit Management Software, e.g. for internal audit reviews?

c. Project Management Software?

1. Yes, Payroll, HR AP &AR

2. Business world on

3. Yes

4. Approx. 244,645.00

5.

• 2015-16 – Approx. £903,579,203.08
• 2016-17 – Approx. £823,775,615.69
• 2017-18 – Approx. ££888,013,393.71
• 2018-19 – Approx. £922,505,653.31
• 2019-20 – Approx. £1091,814,952.00

6. 30,337

7. 14,464

8. Meridian Approx. £599.077.00 (net)

9. N/a

10.01522 552265, email suppliers@lincolnshire.gov.uk

11.No PO No Pay, duplicate report, Regular budget monitoring, outturn projections, variance analysis and reporting. Controls are in accordance to Lincolnshire County Council's Financial Regulations and Procedures which are published on LCC's website.

12.Yes

a. No

b. Various suppliers, including the largest suppliers

13.Yes

a. N/A

b. Pentana

c. None