Process for Supplier Invoicing - Find a freedom of information request

We are interested in the systems you have in place to process supplier invoices.

1. What is your current invoice process?

2. What systems do you use for managing and processing invoices and also for catalogues?

3. How many invoices were processed in Financial Year (FY)2019?

4. In what format do you currently receive invoices?

5. Are you currently meeting the EU eInvoicing Directive 2014/55/EU?

6. How many EDI invoices were processed in FY2019?

7. Do Accounts Payable check every invoice received?

8. Does the authority currently have a PO system or non PO system?

9. What is the split between PO and non PO invoices?

10.Do you have an invoice matching process? If so, is this done manually?

11.How are you currently reporting on invoice spend?

12.Are you claiming back VAT on invoices?

13.How many Full Time Equivalent (FTE)'s do you have in your AP team?

14.What % of invoices were paid late in FY2019?

15.What are your top five types of spend?

1. P/O Process.

2. Proactis/Business World On.

3. 232,034.

4. Hardcopy, pdf and tiff format.

5. Yes

6. No EDI invoices were processed in FY19.

7. Only the ones that come via Invoice. Not ones that got to Passenger transport, Property etc.

8. PO System.

9. 90/10.

10. 55 Auto 45 Manual.

11.Through the Business World ledger.

12.Yes.

13.11.6.

14.11%.

15. Please see the below table for the top five type of expenses (in accordance with Cipfa)