Employee files - Retention schedule

Description

This service includes the following functions:

• individual employee files
• appraisals
• teachers pension scheme
• NHS pensions scheme

Retention period

Asset reference	Function	Description	Retention period	Statutory provisions
HR.3.1	Employee files	Employee file - standard	End of employment plus six years	Limitation Act 1980 Asylum and Immigration Act 1996 Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.2	Employee files	Fire service	End of employment plus 40 years	Limitation Act 1980 Asylum and Immigration Act 1996 Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246 Control of Asbestos at Work Regulations 2006 SI 2006 No 2739 Regulation 9
HR.3.3	Employee files	Pensions	Last action plus 13 years	Limitation Act 1980 Asylum and Immigration Act 1996 Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.4	Employee files	Safeguarding / negligence	Last action plus 100 years	Limitation Act 1980 Asylum and Immigration Act 1996 Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.5	Employee files	Worked with adults	End of employment plus 25 years	Limitation Act 1980 Asylum and Immigration Act 1996 Transfer of Undertakings (Protection of Employment) Regulations 2006, SI 2006 No 246
HR.3.6	Employee files	Worked with children	End of employment plus 50 years	Business decision due to IICSA

 

Reference number

HR.3