Monitoring - health and safety - Retention schedule

Description

This service includes the following functions:

  • accidents and incident reporting
  • asbestos management
  • equipment
  • hazardous substances
  • health and safety inspections
  • radiation
  • fire safety
  • compliance
Retention period
Asset reference Function Description Retention period Statutory provisions
Asset reference: HS.3.1 Function: Monitoring - asbestos and hazardous substances Description:
  • asbestos management
  • hazardous substances
 Retention period: Destroy after 40 years from last date of amendment Statutory provisions:
  • Control of Substances Hazardous to Health Regulations 2002 Reg 10(5)
  • Control of Lead at Work Regulations 2002 Reg 10
  • Control of Asbestos Regulation 2012 Reg 22
Asset reference: HS.3.2 Function: Monitoring - radiation Description: Radiation Retention period: Destroy after 50 years after last medical assessment or exposure monitoring period Statutory provisions: Ionising Radiations Regulations 1999 Reg 24
Asset reference: HS.3.3 Function: Monitoring - compliance Description: Compliance Retention period: Date of signature plus six years Statutory provisions: Health and Safety at Work etc. Act Section 2(3)
Asset reference: HS.3.4 Function: Monitoring - adults accidents and incident reporting Description: Adults accidents and incident reporting Retention period: Date of accident plus four years Statutory provisions:
  • Limitation Act 1980
  • Social Security (Claims & Payments) Regulations 1979 Reg 25(3) 
  • Reporting Injuries, Diseases and Dangerous Occurrences Regulations 1995, Reg 7
Asset reference: HS.3.5 Function: Monitoring - minors accidents and incident reporting Description: Minors accidents and incident reporting Retention period: Date of birth plus 25 years Statutory provisions:
  • Limitation Act 1980
  • Social Security (Claims & Payments) Regulations 1979 Reg 25(3) 
  • Reporting Injuries, Diseases and Dangerous Occurrences Regulations 1995, Reg 8
Asset reference: HS.3.6 Function: Monitoring Description:
  • fire safety
  • equipment
  • health and safety inspections
 Retention period: Date of notice plus six years Statutory provisions: Limitation Act 1980

 

Reference number
HS.3