Democracy and governance privacy notice - Privacy notices

• to manage the decision-making process through appropriate committees, boards and panels
• to administer the council's petition scheme
• when recording or webcasting council meetings that are open to the general public
• when considering complaints about member conduct
• to facilitate civic events

• name, date of birth, address and contact details
• any other information required to enable a decision to be made about an individual or community issue
• images

We may also process some special category (sensitive) data such as:

• race or ethnic origin
• political views and affiliations
• religious or philosophical beliefs
• physical or mental health information

• necessary to comply with a legal obligation
• necessary to perform a task carried out in the public interest or in the exercise of official authority
• necessary for reasons of substantial public interest

• provided to us directly by you
• provided by members of the public
• provided by another professional organisation involved in the provision of services

• general public.  (The majority of council meetings take place in the public domain. Unless an exemption applies, agendas and reports are made available to the public in advance of meetings. Webcasts, minutes and details of decisions may also be made available on the council’s website)
• elected members
• local and central government

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

Customer privacy notice

Elected members privacy notice