Human resources privacy notice - Privacy notices

• to support the management of employees, volunteers, contractors, and other individuals who form part of the council workforce  
• to provide advisory services and support to all staff on human resource subject matter including counselling, appraisals, absence monitoring, disciplinaries, leave, redundancy and TUPE
• to support employee relations including trade union liaison and staff surveys
• to ensure equality and diversity through equal opportunities monitoring, bullying and harassment support, and grievance management
• to provide learning and development opportunities and training
• for recruitment purposes including applications, interviews, vetting, monitoring, probation and volunteers
• for organisational development such as workforce planning, and structure reviews
• to facilitate staff accessing our employee benefits scheme

• name, date of birth, address and contact details
• next of kin and emergency contact information
• national insurance number
• driving licence number and car details
• financial information such as bank account details, payroll records and tax status information
• pension and benefits information
• recruitment information including copies of right to work documentation, references, identification documents and any other information supplied by you as part of the application process
• employment records including job titles, work history, working hours, training records and professional memberships
• performance, disciplinary and grievance information
• images
• monitoring information such as your use of our information and communication systems
• information about criminal convictions and offences, including information from the Disclosure and Barring Service

We may also process special category (sensitive) data such as:

• race or ethnic origin
• political views and affiliations
• religious or philosophical beliefs
• trade union membership
• physical or mental health details
• sex life or sexual orientation

• necessary to comply with a legal obligation
• necessary to perform a task carried out in the public interest or in the exercise of official authority
• necessary for the performance of a contract
• necessary for carrying out the obligations and exercising specific rights of the controller or of the data subject in the field of employment and social security and social protection law
• necessary for the purposes of preventive or occupational medicine, for the assessment of the working capacity of the employees
• necessary for the purposes of our legitimate interests (or those of a third party)

• provided to us directly by you
• provided by an employment agency, named references or through background check providers
• provided by another organisation or service provider involved in the provision of human resource services
• provided by managers, colleagues, and other individuals working in a professional capacity
• members of the public, for example, complaints, feedback and compliments

• healthcare, social and welfare organisations and professionals
• occupational health
• providers of goods and services
• Department of Work and Pensions
• Her Majesty’s Revenue and Customs
• regulatory bodies (for example, Health and Social Care Council)
• professional advisors and consultants
• police forces, other law enforcement and prosecuting authorities
• Disclosure and Barring Service
• courts and tribunals
• named referees

We are required to retain your information for as long as is necessary, after which it will be securely destroyed.

Further information on retention periods is available through our customer privacy notice.

You have several rights in relation to the information that the council holds about you. For information about your rights, when they might apply and how to make a request to exercise them, please see our customer privacy notice.

• Customer privacy notice
• Health and safety privacy notice
• Internal audit, risk management and insurance privacy notice
• Surveillance camera systems privacy notice